ScholarPack (ScholarPack)

ScholarPack

Section 1: Product Services
Data Policies
Is you solution’s database stored locally in the school, hosted offsite by the local authority or hosted offsite in your own/leased servers/data centres? Please state which if multiple options are available. All data is hosted offsite on leased servers in 3rd party data centres. All data centres are within the EU, to comply with data protection legislation. ScholarPack chooses to store all data within the UK for additional legal protection of data. Data is stored in a minimum of three separate geographical locations to eradicate the risk of total data loss.
Which method is most advantageous for schools and why? Hosted Offsite: There are no servers to maintain within the school, no backups to manage or additional IT infrastructure to maintain. All updates are applied automatically and any large-scale updates can be easily completed out of hours.Data is available off-site whenever the user has access to the internet and the correct security credentials. Data is stored in secure data centres rather than on school premises (a much more secure environment).
If your solution’s database is hosted offsite, is this hosting on dedicated servers or is it hosted in the cloud (i.e. using distributed servers using services such as Amazon Cloud)? All servers are dedicated servers. Servers are paired to provide a primary server and a hot standby which can take over should a problem occur. Paired servers have backups in alternative geographic locations within the UK.
Assuming you follow all Data Protection policies, where is the ECC is the data stored? Do you make this information available to your customers/are they actively aware? Could you prove this if questioned by customers/partners/Information Commissioner? (If data is stored outside the UK, but in the ECC, of course this still complies with the DPA, so feel free to reinforce this in your answer and help dispel any remaining myths that data MUST be stored within the UK). All data is stored in the UK. Customers are made aware of this and can ask for additional information if required. We use one data centre in Newark and 2 in Gloucester. Proof can be provided if it is required by customers/partners/Information Commissioner.
Is your solution security audited by an external third party (Yes or No) and how frequently does this occur (every release, every year)? Not currently. Working towards ISO27001 by the end of 2014.
How do you deal with security vulnerabilities? For example do you do specific security patches or are they bundled into main releases. If you use underlying technology such as Java or .NET how do you notified customers of security patches. Do you provide public information – such as reference to CVS ratings (http://cve.mitre.org/about/index.html) Any vulnerabilities discovered either in internal code or third party libraries (eg. Python) are patched by our internal teams and rolled out as soon as they are patched. There is no work required by the school. Schools would be informed of any vulnerability which could compromise the security of their data.Patches are rolled out as required and not bundled with main releases. This ensures that fixes are released as quickly as possible. ScholarPack has never had any such vulnerabilities and we use a highly secure software stack.
What are the estimated timescales for patch\release rollout, and how much effect is required by the school or LA to update the system? Zero effort. All updates are applied internally. Small updates (bug fixes etc.) are applied daily as required. Larger updates (new modules, additional functionality) are released once per term. No updates require downtime.
Are you registered with the Information Commissioner? Yes.
If you do host services in any form, what back-up procedures do you employ? ScholarPack uses a comprehensive backup solution that ensures data is always stored in multiple locations and is readily available should a problem occur. Data is stored in a minimum of three separate geographical locations to eradicate the risk of total data loss. ScholarPack employs two main backup techniques: Streaming Replication & Traditional Backups [Descriptions edited for length & standardisation – Google if interested].
If you do host services in any form, what disaster recovery precautions do you employ? ScholarPack uses an SQL database system, which makes disaster recovery quick and simple. Database tables can be restored as required as well as recovering an entire database. Detailed recovery procedures are described below[Descriptions edited for length & standardisation]:Individual pupl records can be identified and resored within 30 minutes without interruptions to the system. Whole schools can be restored within 15 minutes without interruption to other schools. For hardware faults, secondary servers and secondary data centres are employed with resolutions times of 60 minutes (server) and up to 5 hours (data centre).
Please state you minimum server specification and setup (if multiple servers are recommended) to support a single school of 1000 students and 150 staff. This would be deemed a secondary school. N/A as hosted.
Please state you minimum server specification and setup (if multiple servers are recommended) to support a single school of 300 students and 30 staff. This would be deemed a primary school. N/A as hosted.
Please describe how your solution’s database is updated including any supporting applications, services or user intervention required. N/A as all updates applied by ScholarPack team.
Markets
Which markets do you have customers in? Markets are Primary, Secondary, Independent, International British, International Other (Academies, Free Schools and other divisions should be included appropriately with the states groups). Primary (all variations).
Which markets do you typically target? Markets are Primary, Secondary, Independent, International British, International Other (Academies, Free Schools and other divisions should be included appropriately with the states groups). Note that this question is not designed to limit your audience but describe if your software is specific to a subsection of schools. Please be honest if, for example, you software is currently designed for Independent schools, but also mention if you are now or soon developing for other markets too. Primary (all variations).
Database Structure
What back end database technology can be used with you solution (MS-SQL, MySQL, Oracle, etc.)? ScholarPack uses PostgreSQL for all databases.
Does your data structure comply with any ISB (Information Standards Board) standards? Please use one example if Yes. ScholarPack utilises the ISB standards where these are required by the DfE to support the CBDS. For example student addresses.
Is you data structure compatible with any SIF objects, or do you have a SIF agent? Please use one example if Yes. ScholarPack does not have a SIF agent. All data is stored using the CBDS which is mapped to SIF in places.
Client/User Interface
Is your solution presented via a dedicated application or through web browser? Web Browser through a 2048 bit encrypted SSL connection.
If you employ a browser interface, what browsers are supported currently? Chrome (v18.0.1025.162+), Firefox (v10+), Internet Explorer (v9+) Safari (v3+) Opera (v9+).
If you employ a browser interface, does you solution employ HTML5? Yes. Some more advance features require HTML5 support.
Does your solution require any players or stud applications to support functionality (i.e. Flash Player, .Net Framework)? None.
Please state the Operating Systems (including versions) you solution supports. Windows: XP SP2, Vista, 7, 8. Mac: OSX 10.5, 10.6, 10.7, 10.8, 10.9. Linux: Ubuntu (v12.04+), Debian (v7+), OpenSuSE (v12.2+), Fedora (v17+).
Please state you minimum system requirements. Recommended: Processor Intel Pentium 4+/AMD Athlon 64+, HDD: 100MB Free, RAM: 256MB.
Please describe how your solution’s user interface is updated including any supporting applications, services or user intervention required. N/A as browser based.
Updates, enhancements, fixes, new features and general support
What is your typical release schedule? Weekly/Termly for minor fixes/product updates (Excludes critical/general bugs).
How many staff do you employ per customer (as a ratio) on your helpdesk? 1:30.
Where is your helpdesk located (in the UK or outside the UK)? UK.
What are your support hours? 08:30 – 17:00 Mon – Fri Exc public holidays.
Do you have an online helpdesk? Yes (Within the product).
Do you employ a live online helpdesk/chat facility to support customers? No
What support models do you employ (for example, direct to school, via LA, via third party support) Direct to School
What is your method for reporting a bug or issue? From within the product, or calling the helpdesk.
What is your typical SLA timescales for issues of all seriousness? Major issuesresolved: 1 hour; Intermediate issues resolved: 3 hours; Minor issues resolved: 2 days.
What is your method for requesting an enhancement or change? From within the product, or calling the helpdesk.
How do you engage with the market for new features and what sectors or bodies influence how and what is implemented? Customers are encouraged to engage with the support team and the development teams on a daily basis to request features and suggest changes. ScholarPack regularly hosts group seminars where schools are encouraged to give direct feedback about the product and development roadmaps are shared with customers. A recent example of this are the 2014 curriculum changes assessment seminars we can been hosting around the country.
Do you publish your 12 month (or more) roadmap? Please share this as part of your response (if you do). ScholarPack publishes a development roadmap to interested customers. Customers are kept informed via seminars which are regularly held throughout the year.
Data Integration
Do you have an API? Yes.
Describe how this works. For example, does it employ web services? Web Services.
Does it cover all the basic aspects for your solution (Pupil details, contact details, relationships, staff details, attendance, behaviour, markbooks, and timetable?) Please state which if only part covers, or covers more aspects. Currently Students, Contacts & Attendance. All aspects will be covered by the end of 2014.
Does your API allow write back? Please state which data elements can be written back. Yes (if required).
If this API free to access? If there is any aspect of using the API that you charge schools or third parties for, please state. This includes charging for write back, charging for sandbox or test environment use, requirement to pay for a licence of the software (but does not include charges for consultancy or support of the software or API). Use of the API is chargeable at a standard annual £500 license per 3rd party, which includes unlimited support, tweaks, and access to test school data.
Does your solution use any other form of open standard integration or technology? No
Does your solution integrate in any way with popular cloud services such as Google Apps or Microsoft Office 365? Web based embeddable calendars can be displayed within the product.
Legislative Requirements
For the following questions, it is expected that your solution will provide any census or other exports stated in the defined file type and structure requested by the DfE or Awarding Organisations (An Excel export requiring user intervention for example is not acceptable as a yes answer)
Does you solution, either internally or through a third party interface, produce the School Census? Yes (Internally).
Does you solution, either internally or through a third party interface, produce the Staff Workforce Census? Yes (Internally).
Does you solution, either internally or through a third party interface, produce the Independent Census? Yes (Internally).
Does you solution, either internally or through a third party interface, produce the Key Stage Assessment Returns? Yes (Internally).
Does you solution, either internally or through a third party interface, produce the CTF File? Yes (Internally).
Does you solution, either internally or through a third party interface, produce Exam Entries and other files in EDF compatible files? Are you working towards the A2C standard? No (But not applicable to the Primary School market).
Section 2: Software Characteristics
Core Pupil Database (Real time alerting)
Does your solution store pupil basic/demographic/personal information? Yes.
Does your solution contain all statutory fields required for School Census? Yes.
Does your solution have any real-time alerting to inform staff of changes in any aspect of ongoing observation? No (Scheduled for release September 2014)
Does your solution archive past student records? How far back can a student record be recovered/reviewed? Yes.
Does your solution accept the latest CTF import? Yes.
Does your solution accept the latest ATF import? Yes.
Pupil Attendance
Does your solution record AM/PM (Statutory) attendance? Yes.
Does your solution record lesson by lesson attendance? Yes.
Does your solution alert to patterns of absence or patterns of students consistently absent? Please elaborate if yes. Reports are available which can show patterns of attendance and present the user with an overview of irregular attendance patterns. These do not produce alerts at this time. Alerts will be implemented in September 2014. A wealth of other attendance reports are available (over 35 as standard).
Does your solution record the number of minutes late? Yes.
Does your solution allow the storage of absence notes? Yes – as free text fields.
Does your solution connect with messaging systems to alert absence to parents? Yes – via own system.
Does your solution record responses through such a system, if yes? No.
Can a teacher see their class absences for a whole term? A whole year? Weekly on screen, other date ranges via reports.
Can a school administrator see a student statutory attendance record for a whole term? A whole year? Yes.
Can a school administrator see a class/form/year group statutory attendance record for a whole term? A whole year? Yes.
Can the system report back to the Local Authority system, such as to ONE via B2B OPEN? Yes.
Pupil Behaviour
Does you solution record behaviour incidents? Yes.
Does you solution record positive achievement events? Yes.
Does you solution record conduct points (positive/negative)? Yes.
Does you solution record exclusions? Yes.
Does you solution report exclusions to the local authority where necessary? Yes.
Can your solution record evidence for incidents (and achievements) such as photos, videos, audio recordings, documents etc? No.
SEN
Does your solution record SEN data? Yes.
Does your solution maintain SEN records in a workflow to ensure date sensitive information is acquired in a timely fashion? Yes. Data entry screens force the user to enter required information and present the user with data that has not yet been completed.
Does your solution maintain an IEP within the software (that is, not on Word documents)? Yes. An IEP writer is included in the package.
Document Storage/Content Management/Discovery
Does your solution store documents against student records? Yes.
Does your solution store documents against staff records? Yes.
Does your solution store documents in internal but public locations (for example, on a notice board facility)? No.
Does your solution have facility to make documents private to an individual or group of individuals? No. All documents stored against student records are visible to all staff.
What file types can your solution store? Any
Are documents stored within the database itself or on a generic file store outside the database (Note that this is specifically the files and the back end database, not the interface)? All files stored within the database.
Does your solution provide interfaces to external content, such as education resources, eBooks, etc? No.
If so, is this content searchable? No.
Markbooks
Does your solution contain a markbook style facility? Yes.
Does your facility require the creation of each class markbook each year, as a manual or semi-automated process, or are markbooks provides for each class regardless based on a pre-defined template? Briefly elaborate on the process. This is a free answer. Simple school structures can be automatically generated. For example in a school with 3 classes in each year the process is as follows: Add in class names > allocate students to classes > allocate teachers to classes. Markbooks are then automatically created for each class (in many schools step 1,2 and 3 will have already been completed.In schools with more complex setups (classes with spilt year groups, special SEN classes etc.) it is often desirable to manually create markbooks using the “Classes” menu. In this scenario the process is: Create “empty” class > add students into class > allocate teachers to class > manually tick the students that should appear in that class.Markbooks are then automatically created for each class group.  This entire process (including more complex classes) can be completed in around 10 mins.
Can teachers create their own markbook columns? Yes.
Can homework be set and associated with a markbook column? Markbook columns can be used to record results from homework but this cannot be marked electronically.
Can online tests be set and associated with a markbook column? No.
Can comment banks be used on markbook columns (or you have another facilities where comment banks are used, often for parental reporting, then this is an acceptable answer)? No.
Can formulae be placed into markbook cells to make calculations on other cells? No.
Can conditional formatting be placed into markbook cells? No.
Can gradesets or other value limiting mechanism be used on markbook cells? Yes.
Can averages and other summary calculation be made on columns or rows in the markbook? No.
Does your solution have any built in parameters for measuring progress against targets, assessments etc? Yes. Via Reports.
Assessment
Does your solution record statutory (non GCSE) assessment such as Key Stage assessments? Yes.
Are these assessments recorded in the main markbook or elsewhere? Elsewhere (Admin interface).
Does your solution record baseline assessment such as FFT or MIDYIS assessments/results? Please list all baseline assessments available to be imported. Baselines can be recorded for all year groups and key stages. We can import data from Raiseonline and are currently working on FFT integration – although the 2014 curriculum changes may mean this is not as useful as in previous years.
Are these assessments recorded in the main markbook or elsewhere? Elsewhere. Baseline is recorded in the senior management section.
Please briefly describe the import process for any of the above. This is a free answer. ScholarPack handles import process.
Does your solution contain progress tracking or other analysis on these assessments? Yes. A complete progress and tracking module is provided. Included are [Edited for length and standardisation]: Checkpoints, Year on Year, Student Yearly Targets, Whole School Statistical Overview, Tracker.
Early Years Assessment
Does your solution provide assessment templates and features for Early Years assessment and the Foundation Stage Profiling? Yes.
Does this assessment facility show levels of progress against criteria based on age group? If not, but does provide other analysis, please briefly describe. This is a free answer, but please keep to brief features. EYFS tracking is based both on pupil age and on relative progress within that pupil’s class. EYFS All Data: Shows the level collected for each EYFS goal in each age band. This report allows the user to select a date range which then shows the levels collected for that time period. For example, selecting September for this report will show the levels that were achieved during that time period. Choosing November would then show the levels that the pupils have achieved by that date. EYFS Progress Indicator: Provides the user with a graphical view of steps of progress made by early years pupils. A step of progress is counted as moving from one level to another. For example, moving from emerging to expected would be counted as 1 step of progress.
Does your solution provide for the Early Years statutory return? Yes
Progress Tracking
Please detail what progress measures can be tracked within your system. This is a free answer but please list the measures. The built in assessment module provides a wealth of reports to the user on both internal and external assessments. Both KS1/2 and EYFS data can be tracked from within the assessment module. The assessment module uses an APS system to track pupil progress and maps the school’s preferred levelling system on to this scale. This ensures that schools are free to choose their own mark types including NC levels, fine grained NC levels, percentages and custom mark types as required. All assessments use 6 checkpoints which enable schools to assess pupils 6 times a year (once every half term). ScholarPack also includes a base line which allows tracking of entry levels into each year. Baselines allow schools to easily demonstrate how they have aided learning for children of all abilities. 7 formal levels a year ensure that even the smallest step in progress can be logged into the system.
Does your solution have any alerting mechanism to inform staff of changes? No
Exams Management
Does your solution record exams (by this, GCSE/A Level)? No (Currently Primary School Market Only)
Does your solution import basedata from Awarding Organisations? No (Currently Primary School Market Only)
Does your solution send Entry and Amendment files in the EDF format? No (Currently Primary School Market Only)
Does your solution accept Results files? No (Currently Primary School Market Only)
Does your solution facilitate seating charts? No (Currently Primary School Market Only)
Does your solution facilitate exam timetables, for both students and rooms/exams? No (Currently Primary School Market Only)
Does your solution alert to exam clashes? No (Currently Primary School Market Only)
Is your solution being converted to the new A2C protocols in preparation for the A2C switchover? No (Currently Primary School Market Only)
Multi-Tenancy/Multi-School
Is your solution a multi-school solution? By this, can multiple schools access the one solution, each with their own protected information set, but able to still share data or resources? No
If yes, does your solution contain a multi-school interface, particularly useful for academy chains to view and analyse cross school/trust wide information. ScholarPack provides a central application which can be used to bridge and aggregate data for multi schools, Academy Trusts or Local Authorities but this is not part of the core MIS system. Central ScholarPack allows users to aggregate attendance, assessment and behaviour information from across multi schools.
Admissions Management/Online Admissions
Does your solution provide admissions management? Yes.
Does your solution provide enquiry management? Yes.
Does your solution provide facilities to manage waiting lists and priorities on enrolments? Yes.
Does your solution provide facilities for entering entry test results? No.
Does your solution provide facilities for recording enrolment fees? No.
Does your solution provide Fees management facilities? This would be associated with billing. No.
Lesson Planning/Curriculum Planning
Does your solution contain any form of curriculum planner? (This being a facility to manage the content of lessons over a term or year). No.
Does your solution contain any form of lesson planner? (This being a facility to create and manage a plan for a lesson, with content, resources, outcomes planned, homework assignments, individualised learning styles etc.). No.
Is this facility integrated or able to integrate with the markbook, if available? No.
Timetable/Curriculum Structure
Does your solution contain a timetable creation facility? No. ScholarPack can import timetables from third party applications.
Is this facility integrated with your solution? (Integrated means data is not synchronised or sent back and forth). If not, briefly describe the data movement process. Uploaded via CSV.
Does your solution manage ‘Options’? No.
Are option ‘Choices’ able to be entered by students/parents online? N/A.
Does the options facility directly integrate with the timetable creation facility? (Integrated means data is not synchronised or sent back and forth). If not, briefly describe the data movement process. N/A.
Does the timetable facility:
         Incorporate student data Yes.
         Incorporate staff data Yes.
         Allow rules to be set on student/staff availability, student/student in the same classes, student/staff in the same classes, lesson blocking, and lesson pattern structure? Are these rules customisable? No.
         Allow multiple timetables to be created No.
         View room and staff utilisation Yes.
         View class sizes Yes.
Can your solution have different timetables, even different day structures, for different year groups? No.
When the timetable structure is built, do students have to be manually added to classes or is this already does (because student data have been incorporated into the timetable creation). Already done.
Are student/staff timetables available online? Yes.
Are student/staff timetables available to print? Yes.
Can your timetable solution take multiple schools into account (that is, is a student or staff attends a second or more schools for part of their week, can time timetable incorporate this) Yes.
Portals:
Pupil Portal
Does your solution contain a specific student portal? If so, what information is available to a student? No.
What security is provided to protect data? N/A.
Can student amend or request an amendment to their personal details? N/A.
Parent Portal
Does your solution contain a specific parent portal? If so, what information is available to a parent? Yes: Pupil data, School data, KS1/2 assessments, EYFS data, Attendance data, Reports, Information check.
What security is provided to protect data? Each parent has a unique username and password which can be given out by the school to the parents that should have access to the Portal. Parents are able to change their own usernames and passwords as required.
Can parents amend or request an amendment to their/their children’s personal details? Request, Yes.
What safeguards are in place to protect split parents from seeing data about each other or their children they are barred from accessing? Usernames and passwords are associated with each individual pupil and Schools can choose who should have access to the username and password for that child.
Governor Portal
Does your solution contain a specific governor portal? If so, what information is available to a governor? No.
What security is provided around sensitive data? As a normal user.
Mobile Apps/Access
Does your solution have a mobile ready interface? No, but in development.
Does your solution have a dedicated app for mobile devices? No.
For either question, please provide details of which Operating System (iOS, Android, Windows) and browser your solution is available for. Any (as browser based).
Remote Access
How can staff access your solution from outside the school? List options that are offered by your software (i.e. not taking into account what schools might put into place separate from your solution) ScholarPack is cloud based, so access is via any internet enabled device.
How can parents access your solution from outside the school? List options that are offered by your software (i.e. not taking into account what schools might put into place separate from your solution) ScholarPack is cloud based, so access is via any internet enabled device.
Staff Management
Does your solution record and manage staff personal/demographic details? Yes.
Does your solution contain all statutory fields required for Staff Workforce Census? Yes.
Does your solution archive past staff records? How far back can a staff record be recovered/reviewed? Yes. Full History.
Does your solution record contractual details? If so, what security safeguards are available to prevent administrative but non-HR staff from viewing this information? Yes. HR role is required to access.
Does your solution record financial/bank details? If so, what security safeguards are available to prevent administrative but non-HR staff from viewing this information? No.
Does your solution manage and monitor staff checks and renewals for these (Checks being CRB, List 99, and Immigration). Yes.
CPD
Does your solution manage staff professional development? Yes.
Does your solution allow staff to interact with their own CPD recording? Yes.
Does your solution allow managers to review and evaluation CPD records? Yes.
Does your solution allow training courses to be provides, signed up for and managed online? No.
Does your solution interface with IfL for CPD recording? No.
Cover Management
Does your solution provide cover management facilities? No.
Can a staff member be covered for part day, full day, or for long periods of time (several days/weeks) in one step? N/A.
Can a room be covered for part day, full day, or for long periods of time (several days/weeks) in one step? N/A.
Are cover statistics recorded against staff records? N/A.
Does your solution provide analysis for staff absences/covers against pupil performance, attendance and behaviour? If so, please briefly describe. This is a free answer, but please keep to brief features. Yes. ScholarPack has a full staff attendance module similar to student attendance.
Transport/Bus Management
Does your solution provide facility to manage school or LA sponsored transport (such as buses or taxies)? No.
Does your solution provide route management and optimisation technology? No.
Does your solution provide alerting to staff/parents/student for changes in transport provision (such as bus cancelation for example)? Yes.
Extra-Curricular Activities
Does your solution provide facility to manage extra-curricular activities? Yes.
Can fees be associated and charged through this facility? No.
Can attendance be associated, recorded and reported on through this facility? No.
Can progress (markbooks) be used and reported on through this facility? No.
Reports
Does your solution provide a reporting toolset? (This should be answered no if you connect to a third party solution to create the report, but this does not include the final output, such as Word or Excel or PDF). Yes.
Are all data fields within your solution available to be reported on? Yes.
What output formats are available for these reports? Word, Excel, PDF.
Can charts be produced as reports? Yes.
Can mail merges be produced as reports? Yes.
Can reports be sent or viewed online via portals? No.
Can termly reports be sent or viewed online via parent interfaces, if available? Yes.
Can termly reports be sent via email by facilities within the solution? (This should be answered no if a report or batch of reports would need to be produced, output, saved and then separately attached to emails, manually by staff). No.
Does it allow importing\exporting of templates, for example provided by the LA? No.
Can you integrate third party BI systems – such as Cognos, Microsoft Power BI or Business Objects? No.
Does your solution have a dedicated data warehouse for reporting to reduce load on the main transactional database No (Not required).
Communications
Does your solution provide text messaging facilities? (This should be answered no if you connect to a third party solution). Are responses able to be recorded against student records? Yes, but responses are not available.
Does your solution provide emailing facilities? (This should be answered no if you connect to a third party solution). Are responses able to be recorded against student records? Yes, but responses are not available.
Does your solution provide voice message facilities? (This should be answered no if you connect to a third party solution). Are responses able to be recorded against student records? No.
VLE
Does your solution have an integrated learning platform (This should be answered no if you connect to a third party solution). No.
If yes, please describe the basic characteristics of this platform. This is a free answer, but please keep to brief features. N/A.
Library Management
Does your solution have an integrated library management solution (This should be answered no if you connect to a third party solution). No.
Asset Management
Does your solution have an integrated asset management solution (This should be answered no if you connect to a third party solution). No.
Facilities Management
Does your solution have an integrated facilities management solution (This should be answered no if you connect to a third party solution). No.
Helpdesk
Does your solution have an integrated helpdesk management solution (This should be answered no if you connect to a third party solution). Helpdesk does not need to be specifically for IT support, although this is the common need. No.
Room Booking/Facilities Booking
Does your solution have an integrated room booking or facilities booking solution (This should be answered no if you connect to a third party solution). No.
Can booking be managed by the customers, if yes? No.
Parents Evening Management
Does your solution have an integrated parents evening management solution (This should be answered no if you connect to a third party solution). No, but in development.
Can booking be managed by the parents, if yes? No, but in development.
AD Integration/Provisioning/Single Sign On
Does your solution provide any form of provisioning of Active Directory accounts? Are these accounts synchronised with the MIS account? Yes.
Does your solution provide other forms of Active Directory integration? No.
Does your solution provide Single Sign On? What technology is used for this? No.
Is yes, what level of security policy is provided to mitigate data loss? N/A.
Customisation/Workflows/Imports/Exports/Process Management/Database Management/UDFs/Validation Control
Please list any facilities within your solution that allow the creation and customisation of:
         Customise interface (over and above the colour of the interface and logos) No.
         Workflows, to control data flow based on school requirements No.
         Data imports No.
         Data exports (this is different from general reports that output to Word or Excel formats) No.
         Custom processes (where a school might want to build a process of data specific to them, within the solution) No.
         Database Management (Can the school manage the database tables directly or indirectly, create or remove base and user defined fields, assign complex data types and relationships, add data format and validation). No.
Data Auditing & Data Migration
Does your solution audit data entry/change/delete and is that data audit reportable? Yes.
Please list what popular MIS solutions you are able to migrate a school from, in terms of the data transfer. All MIS systems can be migrated.
What are your typical migration times from each MIS solution you have mentioned? ScholarPack operates a two week migration period including data extraction, training, migration and setup.
What is the typical data migration success rate (that is, how much data in breadth and history are you able to transfer) for each MIS solution you have mentioned? Data can be migrated from any system provided an export is available for this data. We can migrate any data which can be exported in a CTF, CSV, XML or similar format.

To find out more about this product and supplier, contact them directly using the following details (Feel free to mention you found this site useful!):

Web: http://www.scholarpack.com
Tel: +44 (0) 1522 716048
Email: sales@scholarpack.com

Original Response File can be found here: ScholarPack – The MIS Challenge

This questionnaire is completely objective and responses have only been edited to fit to a standardised format in places. Information supplied by the supplier is accurate at the time of receiving responses. Every effort will be made to timely update the responses in line with changes to the product.

Graham Reed, The Eduware Network and its associates take no responsibility whatsoever for actions taken as a result of reading this or any other responses or opinions, nor do they in any way endorse this or any product or supplier. This is intended as a guide only, and is expected to be used as such.

 

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